All employers need to ensure that any employee that is required to drive on behalf of that company is licensed and entitled to drive.
A visual driving licence check once a year is not enough. Things can change very quickly and licence details should be verified with DVLA at least twice a year.
According to statistics from DVLA:
- 22% of drivers are using out of date documents
- 1 million drivers in the UK are just 3 points away from a disqualification
- Around 250,000 drivers are disqualified every year.
SmartLicence is a comprehensive online tool for companies to manage driving licences of their employees and verifying the licence details with the DVLA. SmartLicence allows organisations to assess the risk of licensed drivers and conduct regular checks with the DVLA in accordance with that risk. SmartLicence provides a historical log of checks and any changes to the licence details demonstrating to the authorities that your organization have systems and processes in place to ensure staff are licensed to drive. As with Smartanalysis data is secure, managed in accordance with ISO27001, backed up and always available wherever you have internet access.
Once set up the licence checks happen in the background. You will receive a report indicating which licences are due for a check and an opportunity to remove them so that you do not pay for drivers that no longer work for your organisation. SmartLicence also uses SmartAlerts to send you an automatic email alerts for issues that you may wish to take immediate action on.
Descartes Systems UK Ltd is accredited to ISO 27001 – Information Security Management for the capture, storage, analysis and reporting of data from analogue and digital tachographs and driver licences. We are also members of the Association for Driving Licence Verification (ADLV).