SmartLicence – Driving licence checks with DVLA

All employers need to ensure that any employee that is required to drive on behalf of that company is licensed and entitled to drive.

A visual driving licence check once a year is not enough. Things can change very quickly and licence details should be verified with DVLA at least twice a year.

An audit of over 12,000 drivers’ licenses conducted via Descartes SmartLicence, Driving Licence Check identified 2.5% of drivers had an expired licence or were perilously close to losing their licence with 9 or more points. In total 3000 offences were identified in the sample. 

According to research conducted by a leading insurer almost 9 out 10 motorists would not tell their employer if they received points on their driving licence. So how would you know?

SmartLicence is a comprehensive online tool for companies to manage driving licences of their employees and verify the licence details with the DVLA. SmartLicence allows organisations to assess the risk of licensed drivers and conduct regular checks with the DVLA in accordance with that risk.  SmartLicence provides a historical log of checks and any changes to the licence details demonstrating to the authorities that your organisation have systems and processes in place to ensure staff are licensed to drive.  As with Smartanalysis data is secure, managed in accordance with ISO27001, backed up and always available wherever you have internet access.

Once set up the licence checks happen in the background. You will receive a report indicating which licences are due for a check and an opportunity to remove them so that you do not pay for drivers that no longer work for your organisation. SmartLicence also uses SmartAlerts to send you an automatic email alerts for issues that you may wish to take immediate action on.

Descartes Systems UK Ltd is accredited to ISO 27001 – Information Security Management for the capture, storage, analysis and reporting of data from analogue and digital tachographs and driver licences.

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